PRIVACY POLICY PURSUANT TO ART. 13 REGULATION (UE) 2016/679 (“GDPR”)
LINGUARISE DC WEBSITE
The European “Language Innovations: Nimble, Guided, User-friendly, Agile and Robust Solutions Eliminating Defence Challenges” project (“LINGUARISE DC”) is funded by the European Union's European Defence Fund under grant agreement No 101168201 and coordinated by Satways Ltd.
This website is developed by the Polish Platform for Homeland Security (“PPHS”). According to the Grant Agreement, PPHS is a LINGUARISE DC partner and the institution responsible for developing and maintaining the LINGUARISE DC website (“Website”). This policy applies to all LINGUARISE DC website users and its goal is to communicate how we collect and process your personal data.
INFORMATION ABOUT THE DATA CONTROLLER
The data controller of your personal data (hereinafter referred to as “Controller”) is the Association Polish Platform for Homeland Security, with its registered office in: Poznan 60-822 at 17/11 Slowackiego Street, having taxpayer identification no. 783-161-82-32, statistical (REGON) no. 300294630, and National Court Register (KRS) no. 0000251345.
The Controller can be contacted in writing, by post at the following address: 17/11 Slowackiego, Poznan 60-822, Poland, or by e-mail at the following address: sekretariat@ppbw.pl.
THE DATA PROTECTION OFFICER
The Controller has designated a Data Protection Officer, who can be contacted by post at the following address: 17/11 Slowackiego, Poznan 60-822, or by e-mail at the following address: iodo@ppbw.pl.
TYPE OF DATA PROCESSED
In the Website, data of the end users, processed by PPHS, are the following:
Data can be provided to PPHS by both the end users themselves and their organisation.
PURPOSES OF THE PROCESSING AND LEGAL BASIS
Your personal data is processed manually (in paper format) or automatically (in electronic format). Data is used by PPHS for the following purposes:
The legal basis of the processing is the consent under Art. 6 (1)(a) GDPR;
if your data is processed based on your consent, you have the right to withdraw your consent to processing of personal data but your withdrawal shall not affect the legality of the processing of personal data that has been performed based on your consent prior to its withdrawal.
Your personal data may be subject to activities related to profiling, however, profiling is not used to make automatic decisions that may lead to legal consequences. The Controller makes every effort to provide all physical, technical, and organisational means of protection of personal data against its accidental or intentional damage, accidental loss, modification, unauthorized disclosure, use, or access, in compliance with all applicable regulations.
The legal basis of the processing is the consent under Art. 6 (1)(a) GDPR;
if your data is processed based on your consent, you have the right to withdraw your consent to processing of personal data, but your withdrawal shall not affect the legality of the processing of personal data that has been performed based on your consent prior to its withdrawal.
The legal basis of the processing is Art. 6(1)(b) GDPR. You need to provide your personal data to perform a contract. On the other hand, if you do not provide your data, conclusion of the contract and, consequently, the performance of it, will not be possible. Beside from these actions, also questions received via the contact form, will be processed under the same legal basis.
The legal basis of this processing is both the compliance with legal requirements, under Art. 6(1)(c) GDPR, and the legitimate interest of PPHS and the organisation using the Website to protect it and the information here processed, according with Art. 6(1)(f) GDPR.
The legal basis of this processing is Art. 6(1)(f) GDPR since the statistical activities are conducted to improve the service on the Website as well as to ameliorate the customer satisfaction level.
The legal basis of processing is therefore the establishment, exercise, or defense of legal claims, according with Art. 6(1)(f) GDPR.
RECIPIENTS AND PROCESSORS
The data may be communicated to the following recipients:
Regarding the possible transfer of data to countries not belonging to the European Economic Area (“EEA”), the related processing will take place according to one of the methods permitted by relevant laws, therefore by relying on adequacy decisions adopted by the European Commission or through the use of the Standard Contractual Clauses (“SCC”).
PERIOD OF DATA PROCESSING
We process and store personal data as long as it is necessary. When this data is no longer necessary for the above purposes, it will be regularly deleted. If your personal data is processed based on consent, the data will be processed until it is withdrawn. Your personal data will be processed as part of direct marketing until the objection referred to below is submitted.
PPHS may retain data to fulfil regulatory and/or contractual and tax obligations or in case of legal claims. Subsequently, when the reasons for the processing will cease, the data will be anonymized, deleted, or destroyed.
WHAT ARE YOUR RIGHTS?
As data subject, you are entitled to exercise the following rights before PPHS, at any time:
You can also withdraw consent for Marketing (for communications received via e-mail) or object to Soft Spam by selecting the appropriate link included at the bottom of every marketing e-mail message received. The same applies to the newsletter which you may have subscribed to and receive as a Service.
Aside from the above means, you can always exercise your rights described above by sending a written request to PPHS at the following address: iodo@ppbw.pl.
In any case, please note that, as a data subject, you are entitled to file a complaint with the competent supervisory authorities for the protection of Personal Data, if you believe that the processing of your Personal Data carried out through the Website is unlawful.
COOKIE POLICY PURSUANT TO ART. 13 REGULATION (UE) 2016/679 (“GDPR”)
THE LINGUARISE DC WEBSITE
This policy integrates the Privacy Policy pursuant Art. 13 GDPR available at: .
Cookies are small text files which are placed on your computer when you visit our website: linguraise.eu. Cookies help us to do different things, such as enabling certain features on our website or measure how visitors such as you use our website.
WHO ARE “WE”?
In this cookie policy, the reference “we” refers to the Association Polish Platform for Homeland Security (“PPHS”). According to the Grant Agreement, PPHS is a project’s partner and the institution responsible for developing and maintaining the LINGUARISE DC website (“Website”).
PPHS is the data controller for the personal data processing (“Controller”) occurring on the website, including the use of cookies. You can contact us at:
Slowackiego 17/11, 60-822 Poznan, Poland
phone: +48 61 663 02 21
e-mail: sekretariat@ppbw.pl
Whenever you have a question, a request, or an issue with the processing of your personal data, you can address that question, request or issue via e-mail to the PPHS’s DPO at: iodo@ppbw.pl.
WHICH COOKIES DO WE USE AND WHY?
Cookies are small text files sent and stored on the user’s computer, smartphone or other device from which it connects to the Internet.
Cookies are downloaded via the web browser during the first visit to the website.
Cookies do not change the configuration of the device used by the User, the files help to adapt the content of the website to the expectations, facilitate navigation on the pages and ensure the effectiveness of security procedures.
Cookies allow you to assess what the Users’ preferences are, and how the website can be improved.
In general, we use two types of cookies, each with a specific purpose:
Necessary cookies: these are cookies, which are strictly needed for the proper functioning of the website; and
Anonymised statistical cookies: these are cookies, including from third-party providers, which help us analyse your use of the website, and that of other users, so we can optimize the site for a better browsing experience. While these cookies may contain personal data at the collection, we use the anonymization feature of Google Analytics to anonymize your IP address immediately after collection.
When you use our website linguraise.eu, we will place the following cookies:
You can view the list of cookies used on our website by clicking the blue cookie icon located at the bottom left or bottom right corner.
While technical cookies cannot be refused by the user of the Website, as they are functional to the Website itself, for the analytics/profiling cookies listed above, we require your prior consent as a legal ground for processing this information.
You can give your consent by clicking the “Accept All” button in the cookie banner.
You can withdraw your consent at any time by deleting the cookies stored in your browser. This does not affect the validity of the processing prior to your withdrawal of consent. You can find more information on how to do this on the websites of the respective browser manufacturers:
WHAT ARE THE PURPOSES AND LEGAL BASIS OF THE PROCESSING?
By using cookies, the following purposes are pursued:
To enable the navigation of the Website and its smooth functionality. The legal basis for the processing is the provision to users of services related to the Website and the legitimate interest of PPHS to have a functional website;
To fulfil any obligations under applicable laws, regulations, or EU legislation, or to comply with requests from the authorities. The legal basis for the processing is the obligation of PPHS to comply with mandatory legislation;
To analyse user behaviour and possibly send him/her advertising messages in line with the preferences expressed by the same during navigation. The legal basis for processing in this case is the consent of the data subject;
For the need of defence of the rights of PPHS in the context of any litigation, even in court. The legal basis of the processing is the legitimate interest of the Controller to protect its rights.
The consent to process data is optional, but (except in cases of processing based on consent) the failure to provide data prevents the Controller from allowing the navigation of the Website.
WITH WHOM DO WE SHARE YOUR DATA?
We will not share your data with anyone but the people working for PPHS involved in the management of the website, as well as the service providers who help us process your data. Anyone who has access to your data will always be bound by strict legal or contractual obligations to keep your data safe and confidential.
You understand that our use of analytical and statistical cookies may imply that the third-party provider of those cookies, namely Google, may obtain certain information about you, including about your surfing behaviour.
Anonymised and aggregated statistics about the use of the website will not contain any information that can be traced back to you as a user.
Moreover, personal data may be disclosed to authorities, entities and/or parties to whom the data must be disclosed, pursuant to binding legal or contractual provisions.
TRANSFER OF DATA OUTSIDE THE EUROPEAN ECONOMIC AREA (“EEA”)
As for the possible transfer of data to Countries not belonging to the EEA, the processing will take place according to one of the safeguards prescribed by the GDPR and therefore by relying on adequacy decisions adopted by the European Commission or through the use of the Standard Contractual Clauses (“SCC”).
HOW LONG DO WE KEEP YOUR DATA?
Your personal data are only processed at the first moment of collection. Afterwards, we immediately use the anonymization features of Google Analytics to ensure that any information collected via cookies is anonymized. For more information on this process, please refer to:
https://support.google.com/
analytics/answer/2763052?hl=en.
We may keep reports and aggregated statistical data for up to 5 years after the project’s duration.
Please note, however, that some of the statistical cookies above, especially the _ga and _gid cookie, remain on your device for the whole duration of the indicated lifespan (unless you delete them manually). Each time you visit our website, these cookies will be collected again.
For the data whose processing is based on the consent of the data subject, it is specified that the same will be kept until such consent is revoked.
WHAT ARE YOUR RIGHTS?
When we collect and use your personal data, you enjoy a right of access, correction, erasure, data portability as well as restriction and opposition to processing your personal data, as well as to obtain in a structured, commonly used, and machine-readable format the data concerning you, in the cases provided for by Article 20 GDPR. In addition, you have the right to withdraw your consent to processing at any time, without affecting the lawfulness of the processing carried out by the Controller before the withdrawal.
Note, however, that where it concerns personal data processed through cookies, we anonymize immediately. We are therefore no longer processing any personal data after that point and hence, no rights can be granted.
If you have any complaints regarding the processing of your personal data by PPHS, you may always contact us via the e-mail address mentioned above. If you remain unsatisfied with our response, you may file a complaint with the competent Data Protection Authority. As a natural person using our website, you may lodge a complaint with the Data Protection Authority of the Member State of your habitual residence, place of work or the place of the alleged infringement (Poland). In Poland, the Data Protection Authority is the President of the Personal Data Protection Office.
